lovion
management
lovion
management
Job Objective
This is not a traditional administrative role. We are looking for an Executive Assistant with a proven ability to manage multiple priorities, coordinate complex schedules, maintain impeccable records, leverage technology to improve efficiency, and communicate confidently with executives, clients, and stakeholders.
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The ideal candidate is exceptionally organised, technologically proficient, highly dependable, and naturally driven to keep operations running seamlessly.
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Key Responsibilities
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Manage executive calendars, meetings, and travel arrangements.
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Coordinate internal and external communications on behalf of management.
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Prepare reports, presentations, meeting agendas, and executive correspondence.
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Maintain accurate digital and physical records with exceptional attention to detail.
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Organise confidential documents and ensure information security.
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Track projects, deadlines, and follow-ups across multiple departments.
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Support executive decision-making by gathering information and preparing briefs.
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Coordinate meetings, take minutes, and monitor action items to completion.
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Improve administrative systems and workflows through technology.
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Handle sensitive information with the highest level of confidentiality.
Candidate Profile
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Bachelor's degree in Business Administration, Office Management, or a related field.
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Minimum of 5 years' experience supporting senior executives or leadership teams.
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Demonstrated experience managing multiple priorities in a fast-paced environment.
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Exceptional organisational and record management skills.
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Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
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Strong knowledge of Google Workspace and modern productivity tools.
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Excellent written and spoken English with outstanding professional communication skills.
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High level of discretion, professionalism, and integrity.
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Ability to anticipate executive needs with minimal supervision.
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Strong problem-solving skills and meticulous attention to detail.
Preferred Qualifications
Candidates with experience supporting C-suite executives or directors will have an advantage.
Experience using project management or productivity platforms such as Microsoft Teams, Notion, Asana, Trello, ClickUp, or similar collaboration tools is highly desirable.
Core Competencies
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Executive Support – Provides proactive administrative and operational support to senior executives.
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Calendar Management – Organises complex schedules, meetings, and executive appointments efficiently.
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Business Communication – Delivers clear, professional communication with internal and external stakeholders.
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Records Management – Maintains accurate, organised, and secure business records.
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Stakeholder Management – Builds productive relationships across executives, clients, and partners.
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Project Coordination – Tracks projects, deadlines, and action items from start to completion.
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Time Management – Prioritises multiple responsibilities while consistently meeting deadlines.
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Microsoft Office Suite – Creates professional documents, reports, spreadsheets, and presentations.
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Google Workspace – Utilises Google tools to collaborate, organise work, and improve productivity.
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Report Writing – Produces accurate, concise, and executive-level reports.
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Meeting Coordination – Plans meetings, prepares agendas, records minutes, and follows up on actions.
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Problem Solving – Resolves challenges quickly through sound judgement and practical solutions.
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Attention to Detail – Ensures consistently accurate, thorough, and high-quality work.
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Confidentiality – Protects sensitive information with discretion, professionalism, and integrity.
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Multitasking – Manages multiple priorities simultaneously without compromising quality.
Why Join This Opportunity
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Competitive salary and performance-based incentives.
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Opportunity to work directly with executive leadership.
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Exposure to strategic business operations and decision-making.
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Professional development and continuous learning.
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Career progression within a growing organisation.
Benefits & Compensation
The successful candidate will receive a competitive executive compensation package commensurate with experience and qualifications, including:
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Competitive base salary.
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Performance-based bonuses linked to individual and company objectives.
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Professional development and executive training opportunities.
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Opportunities for career advancement within a growing organisation.
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A collaborative leadership environment with direct influence on organisational strategy.
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The opportunity to shape the people function of one of Abuja's leading automotive service organisations.
Client Background
Our client is one of Abuja's leading automotive service centres.
Providing premium vehicle maintenance, repairs, diagnostics, bodywork, and customer support services to private, corporate, and fleet customers.
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With ambitious growth plans and a commitment to operational excellence, the company is strengthening its leadership team to build a high-performance culture capable of supporting long-term expansion.
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